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Administrative Assistant - Dining Services (Full-time 37.5 hrs)

Company: Jewish Senior Services
Location: Bridgeport
Posted on: November 16, 2021

Job Description:

Job Title: Administrative Assistant Dining ServicesDepartment: Administrative ServicesSupervisor: Supervisor, Administrative Services Job Objective The Administrative Assistant (Dining Services) is responsible for maintaining a professional manner while supporting the department staff, answering the phones, and greeting employees and visitors/vendors who come into the department. The Administrative Assistant will use Microsoft Office products, the computer and other office equipment to produce a high volume of multiple tasks and assignments accurately and timely.The Administrative Assistant will perform a variety of clerical support functions to maintain the day-to-day operations of the Dining Service Department; as well as be responsible for maintaining a well-organized, detailed oriented, smooth running office while performing essential job functions. Minimum Qualifications Education: High School DiplomaExperience: Prior Receptionist and/or Administrative Assistant experience preferred and/or minimum of 2 years related experience.Licensure: Notary Public (optional) Job Standards 1. Excellent Customer Service Skills Demonstrates a professional appearance and demeanor. Leads by example and serve as a role model for JSS Core Values and common courtesy i.e., immediate eye contact, greet visitors promptly and in a friendly welcoming manner.2. Strong Communication Skills Effectively communicates with employees, visitors, vendors in a confident manner. Communicate with supervisors and management in a clear, concise, and timely manner. Provide ongoing feedback to immediate supervisor(s).3. Demonstrate proper telephone etiquette.4. Decision Making Skills Independently makes educated decisions based on policies and procedures that will not negatively affect JSS.5. Multitasking Skills Is able to successfully perform multiple tasks and assignments in an accurate and timely manner while meeting other needs of the business.6. Flexibility Readjust and reprioritize based on the situation at hand.7. Overall Character Works well under pressure; remain calm during challenging situations/emergencies.8. Confidentiality Adheres to HIPAA regulations. Respect Resident, Client, and visitor privacy.9. Ability to work independently as well as in a team environment. Essential Job Functions 1. Provide clerical support to Director of Dining Services to include but not limited to drafting and typing letters and other communications.2. Update household diet information as needed.3. Update food trucks with diet changes made.4. Maintain dietary spreadsheet with new admissions and daily discharges.5. Create labels for the Berkowitz Courtyard Caf, Meals on Wheels, and To-Go orders.6. Create and send out the daily menu for the caf.7. Send out monthly caf menu.8. Responsible for inputting all new billing invoices using appropriate software; assist with week end transmittal and invoice reconciliation.9. Work with Lead Homemakers to distribute monthly event sheets, collect event sheets and enter to spreadsheet.10. Print reports as requested by Director.11. Order supplies as needed.12. Update cookbooks.13. Verify staff schedules.14. Assist and/or conduct weekly Household audits.15. Assist with catering requests i.e., signs, stickers, place cards, billing, and changes to orders.16. Update Lead Homemaker profile pages, pictures and books as needed.17. Greets and assists vendors.18. Covers lunch/breaks for other Administrative Assistants and/or Switchboard.19. Other duties as assigned. Non-Essential Functions 1. Ability to lift/carry up to 25 lbs. Physical and Mental Requirements 1. Ability to hear and be understood via phone.2. Ability to walk or travel throughout the facility.3. Ability to sit or stand for long periods of time.4. Ability to bend, stoop, pull and reach.5. Ability to handle stressful situations.6. Ability to multitask.7. Ability to communicate in a clear, concise manner.8. Ability to read and write.9. Ability to remain professional, calm and in control always. Environmental Conditions 1. Rare exposure to blood, body tissue or fluids.2. Possible exposure to high/low temperatures.

Keywords: Jewish Senior Services, Bridgeport , Administrative Assistant - Dining Services (Full-time 37.5 hrs), Administration, Clerical , Bridgeport, Connecticut

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