Executive Assistant, Transformation Office

Company: Disability Solutions
Location: Raritan
Posted on: May 18, 2024

Job Description:

Johnson & Johnson is recruiting for an Executive Assistant, Transformation Office in Raritan, NJ or near a Johnson & Johnson office in India, Switzerland, Belgium, or the United States. Per our J&J Flex Policy, the expectation for this position is to work in the nearest Johnson and Johnson office 3-4 days per week and work from home 1-2 days per week . At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at The Executive Administrative Assistant of Enterprise Quality reports to the VP Enterprise Quality. This position also supports the Leadership Team of the EQ S&S organization as well as some of their direct reports and may have indirect management responsibilities of a contractor. This position is generally varied, including complex administrative duties and project-oriented assignments which require the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. Must have the ability to respond to shifting priorities. --- Duties will include but not limited to: --- Managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports. --- Managing eMp purchase orders for significant levels of investment for the organization which includes creating purchase orders for expense and capital budgets, reconciling outstanding and discrepancy invoices and tracking in the department budget. --- Scan mail for the executives and highlight items for review or action. --- Respond to routine correspondence under own signature or draft response for executive's review. --- Follows up on items delegated to others by executive. Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions. --- Coordinating updates to organizational documents, website updates, document review, or participate in planning functions. --- Must have ability to make last minute changes to calendar due to shifting priorities and exercise independent discretion and judgment. --- Must often make decisions without prior approval from assigned leaders. --- Excellent collaboration, organization and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.

Keywords: Disability Solutions, Bridgeport , Executive Assistant, Transformation Office, Administration, Clerical , Raritan, Connecticut